Skip to content
B R T H L S

AI IMPLEMENTATION · SME ROADMAP

AI Implementation for SMEs: A Roadmap That Ends With Working Systems

Not a strategy document. Not a pilot with no follow-through. A 6-8 week engagement that ends with AI running in your core processes and your team capable of maintaining it.

Book a scoping call See the process

The failure modes I see constantly

  • ✕

    AI pilot ran well in the sandbox. Died at the point of integration with the real system. Nobody owned the handoff.

  • ✕

    Vendor sold a solution before understanding the problem. You're six months in and the use case doesn't fit your actual workflow.

  • ✕

    Implementation finished. Vendor left. Your team doesn't know how to use it, maintain it, or extend it.

  • ✕

    AI budget consumed. Board wants to see results. The slide says productivity up 12% — nobody can explain how that was measured.

The 6-8 week implementation structure

  1. 01

    Discovery and scoping (week 1)

    Map the 3 highest-ROI processes for AI intervention. Define success metrics before writing a line of code or signing a vendor contract.

  2. 02

    Stack selection (week 2)

    Evaluate models, APIs, and infrastructure against your actual constraints: budget, data residency, security, and team skill level.

  3. 03

    Build (weeks 3-6)

    Implement the AI layer in production — not a demo environment. Your team is part of the build, not watching from the side.

  4. 04

    Validation and measurement (week 7)

    Run against the success metrics from week 1. If the number isn't there, we extend. No vanity metrics.

  5. 05

    Handoff and documentation (week 8)

    Full documentation, runbooks, and a 30-day hypercare period. You should be self-sufficient on day 60.

Proof-of-work

  • Frihet ERP — AI-native ERP implemented from zero to production in 8 months. 40+ AI tools embedded, used daily by paying customers.

  • Firma — AI implementation for a 30-lawyer legaltech platform. Booking agent, document automation, and client portal in production.

  • ICEN Academy — 13 master's programmes launched with AI-assisted content, payment automation, and student management.

Pricing

AI Implementation Roadmap (6-8 weeks): from 15,000 EUR. Scope depends on complexity and number of processes. Fixed price, not T&M.

FAQ

What sectors do you work with?
SaaS B2B, legal and consulting firms, fintech, manufacturing, and e-commerce. The common thread is mid-market companies with complex internal processes.
Do we need an internal tech team?
Helpful but not required. I've implemented AI for companies with zero technical staff. The handoff approach adjusts to your team's capability.
Is the price fixed or variable?
Fixed price based on agreed scope. No surprise invoices. If the scope changes, we agree a new price before proceeding.
What if the implementation doesn't work?
Defined success metrics upfront mean there's no ambiguity. If metrics aren't met at week 7, we extend without additional charge.
Can you implement AI without replacing existing systems?
Almost always. AI layers sit on top of existing infrastructure. Rip-and-replace is rarely the right answer — and never the first one.

Go deeper

Six weeks from now, AI is in production.

Or it isn't, and we haven't started. Let's find out in 30 minutes.

Book a scoping call